Using Web Conferencing For More Effective Online Meetings

Joseph Ducat asked:


Web conferencing is a technology that offers many features and functions useful to many large companies and small business owners alike. If you are concerned about the price, no need to worry, there are Web conferencing solutions available for any budget. You can hire a web conferencing service provider, or install web conferencing software on the company server. Of course, you need to know what features you can expect to be implemented in a web conferencing application, so you can choose the commercial product or service that is best for your budget. Knowing the capabilities of a web conferencing application will allow you to get more out of it.

One very useful function of Web conferencing is screen sharing. This allows one person to make the view of a single computer screen available to everyone else who is participating in the conference. So if you like, you can run a PowerPoint slideshow or presentation on your computer and it will be seen by everybody else. In other words, it is just like giving a presentation to a room of people, except that you are doing it online and your attendees are somewhere else sitting in front of their own computers.

Another common function found in Web conferencing is a virtual whiteboard. This works much like a regular whiteboard as used at meetings in the real world. People can take turns inputting words or even drawings on the whiteboard.

Then there is application sharing. This is one of the most popular functions of Web conferencing platforms. In fact, nearly 90% of all over Web conferencing users have made use of application sharing. It allows people to let someone else access program functions on their computer during the Web conference.

Co-browsing offers the ability to surf the Internet as a group, and is very useful for going through a company or client website.

Web conferencing applications also offer instant messaging or voice Internet call capabilities. These allow you to hold numerous types of events online instead of having to host them in real world facilities. Such events would include interviews, press conferences, training seminars, panel discussions, Q&A sessions, client consultations, and sales presentations, among others. Instant messaging software lets the participants type in their discussions. Voice over Internet Protocol or VoIP software allows people to make voice calls to each other using broadband Internet instead of traditional phone networks. You can set up a voice conference using VoIP, which is much cheaper than an equivalent long-distance conference call. That would help you trim some of your business expenses.

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